Website Privacy Notice
Depiro Sports Club is a Voluntary Organisation (hereinafter referred to as the ‘Club’, ‘Controller’ ‘We’). The Club operates under VO 1825 and has its registered office at ‘Triq ir-Regimenti Maltin, Mtarfa, MTF 1540′.
This Privacy Notice is to detail how the Club collects data and how as a data controller it processes your personal data, when this has been collected.
This Privacy Notice is intended to help you understand why and how we may use information which relates to you. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this Privacy Notice.
The Club is committed to respect your rights under the General Data Protection Regulation (the ‘GDPR’) and the Data Protection Act Chapter 586 of the Laws of Malta (the ‘Act’).
- Defining ‘Personal Data’
The term Personal Data refers to all information about you from which you may be personally identified, such as your name, surname, address and telephone number.
- How we collect your data
The Club collects Personal Data from:
- Information submitted when signing up on website
- Contact and/or feedback information;
- Web page download information;
- Telephone calls;
- Information submitted when ordering;
- Information submitted when signing up for offers.
- How consent is obtained
When signing up to the Club’s website by creating an account, becoming a member or ordering a merchanise, the Club considers this as consent, given voluntarily from your end, thus the Club is able to review and process any Personal Data found therein.
The Club has the discretion to delete any Personal Data which appears to be inaccurate, false or otherwise fictitious. The Club reserves the right to also refuse to extend its services to the customer if the person has provided such incorrect information or has falsely declared that he/she was more than sixteen years old.
Any customer may choose to rectify, or even request the deletion of, any Personal Data which is being held and processed by the Controller. Your rights are listed in section 6.
- How we use your personal data
In order to be able to better understand your needs as our customer, and to be able to improve the services which we offer you, the Club uses your Personal Data for the following reasons:
- Internal record keeping;
- Club’s statistical research;
- To comply with our legal obligations;
- To improve our merchandise and services;
- To contact you by email or phone;
- Sharing of Personal Data
We will not sell, distribute, lease or otherwise share your personal information with third parties unless we have your specific permission, or are required by law to do so. As a Controller, we do not however exclude that employees or and other representatives of our organisation are given access to Personal Data as required in order to be able to effectively carry out their duties.
- Your rights and remedies
The Data Subject has various rights in relation to their Personal Data as established by Chapter 3 of the GDPR. In particular, as a customer you have:
- The right to be informed; This means anyone processing your personal data must make clear what they are processing, why, and who else the data may be passed to.
- The right of access; this is your right to see what data is held about you by a Data Controller.
- The right to rectification; the right to have your data corrected or amended if what is held is incorrect in some way.
- The right to erasure; under certain circumstances you can ask for your personal data to be deleted. This is also called ‘the Right to be Forgotten’. This would apply if the personal data is no longer required for the purposes it was collected for, or your consent for the processing of that data has been withdrawn, or the personal data has been unlawfully processed.
- The right to restrict processing; this gives the Data Subject the right to ask for a temporary halt to processing of personal data, such as in the case where a dispute or legal case has to be concluded, or the data is being corrected.
- The right to data portability; a Data Subject has the right to ask for any data supplied directly to the Data Controller by him or her, to be provided in a structured, commonly used, and machine-readable format.
- The right to object; the Data Subject has the right to object to further processing of their data which is inconsistent with the primary purpose for which it was collected, including profiling, automation, and direct marketing.
- Rights in relation to automated decision making and profiling; Data Subjects have the right not to be subject to a decision based solely on automated processing.
Cookies are small data files stored in your device memory when you visit a website. Cookies and similar technologies are widely used by websites to make them work more efficiently, as well as to provide information to the website operator about how users are using their website.
Essential cookies are essential, as they enable you to move around the Service and use its features. Without these cookies we could not, for example, authenticate your login or remember that you are logged-in as you move through the Service.
Most devices allow you to block cookies by adjusting the settings on your browser. However, if you use your browser settings to block cookies (including essential cookies, such as those allowing you to log-in) you may not be able to access all or parts of our Service.
To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, please refer to your browser ‘help’ section, or visit www.allaboutcookies.org.
- Data Security
We consider that we have a legal duty to respect and protect any personal information we collect from you and we will abide by such duty. We take all the necessary precautions to prevent unauthorized access, unlawful destruction, accidental loss or any other unlawful processing of the Personal Data in our possession. We do not pass on your details obtained/collected from you as a visitor, to any third party or supplier, unless we are legally obliged to as a Club or unless you give us your consent to do so.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. The availability of physical files is kept to a strict minimum, nevertheless any physical files are under lock and key and not left stored in an unsecure manner.
- Links to other websites
Our website may contain links to third party websites. You will be notified when exiting our website. When using the provided links to a third-party site, you are to note that we do not have any control over that other website. Therefore, we will not accept responsibility for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this Privacy Notice. You should exercise caution and carefully consider the privacy statement applicable to the website in question.
- Retention of Personal Data
We aim to collect Data which is required to carry out our duties and meet our obligations, whilst ensuring that we keep providing satisfactory services to our customers. We only keep data which is necessary and such data is deleted from our system if there is no longer a legal
basis for it to be retained.
- Services and Merchandise
Through this website we provide general information about our objectives, tasks, achievements, programmes, facilities, activities, services, and events and we also provide you with the possibility of registering as a member and purchasing any available sports and educational programme packages online.
You will be informed when to collect the Mechandise ordered from the Club.
- Online Payments
Any online purchases on this website shall be charged at the price advertised on this website at the date the order is placed. We reserve the right to review and change the prices advertised on our website from time to time.
When you do an online purchase , you will receive a confirmatory email. This confirmatory e-mail is the receipt of your purchase.
You must check that the details on your receipt are correct as soon as possible and you should print it out and keep a copy of it.
- Cancellation and Refunds
Cancellations will only be allowed if the club receives a notification by email (firstname.lastname@example.org) within 14 days from the date of purchase.
The client is to indicate the purchase reference in the email, including the amount of purchase or else includes the sale receipt to the email.
An administrative / transaction fee of €10 will be charged, and deducted from the refund. Refunds will be processed within thirty (30) days from the date of the email.
No cancellations will be accepted after 14 days from the date of purchase.
The Club warrants that it shall keep this Privacy Notice under regular review. Any changes and updates shall be made available on this website, and the date of such update shall be communicated through our website.
20 October 2022